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Board of Trustees Minutes 03/05/2014
Village Board of Trustees
Regular Meeting
March 5, 2014
7:30 p.m.

The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 5th of March, 2014 commencing at 7:30 p.m.

Present
William J. Vescio, Mayor
Lori A. Sullivan, Deputy Mayor
Mark Pohar, Trustee
Mark L. Wilson, Trustee

Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel

Absent
Robert Murray, Trustee

Continued Public Hearing to Amend a Special Use Permit – Sleepy Hollow Country Club

Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to reopen the Public Hearing.  

Mr. David Steinmetz, representing the Applicant, explained the proposed amendment and stated they received the requested variances from the Zoning Board of Appeals and expecting approval from the Planning Board next week.  

Mayor Vescio stated the Village installed solar panels with federal grants a few years ago and that the Board was happy that private enterprises were doing the same.  

Upon motion by Deputy Mayor Sullivan, seconded by Trustee Wilson, the Board voted unanimously to close the Public Hearing.  

Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution as amended:


RESOLUTION
OF THE
VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES

SPECIAL USE PERMIT AMENDMENT

SLEEPY HOLLOW COUNTRY CLUB

WHEREAS, by resolution dated May 17, 2007 the Board of Trustees of the Village of Briarcliff Manor approved the application for special permit approval submitted by Sleepy Hollow Country Club (“Club”) for its operation as a “[c]lub…not operated for gain” under Village Code §220-6(J)(6) (“2007 Special Permit Approval Resolution”) at its current location consisting of the following parcels designated on the Village’s Tax Maps as Section 104.08, Block 1, Lot 51; Section 104.11, Block 1, Lot 41; Section 104.12, Block 1, Lot 1; Section 104.12, Block 1, Lot 6; Section 104.16, Block 1, Lot 7; Section 104.16, Block 1, Lot 10; and Section 105.09, Block 1, Lot 1 and commonly known as 777 Albany Post Road, Scarborough, New York (“Property”); and
WHEREAS, by Resolution adopted July 10, 2007, the Village of Briarcliff Manor Planning Board granted Site Plan Approval for the Club relative to its application which included, among other details, a 652 square foot expansion and renovation of the existing Club snack bar building and exterior renovation to the existing Club locker room building serving Club members; and
WHEREAS, the 2007 Special Permit Approval Resolution was conditioned at Paragraph~22 on:
22.     Use and improvement of the Property in conformity with the requirements of the Village Code and as set forth in the Site Plan, and any regular, repeated, or continued deviations from the maintenance and improvement of the Property as set forth in the Site Plan shall constitute a violation of the Club’s special permit approval.
And
WHEREAS, the Club has applied to the Board of Trustees to amend the Special Use Permit, and to the Planning Board for Amended Site Plan and Freshwater Wetlands Approval, relative to construction of a 4,000 square foot maintenance storage building and install outdoor bulk material storage bins on the Property, paving of an existing gravel driveway, and installation of solar energy collectors on the existing main clubhouse, repair shop and the proposed maintenance storage building (the “Project”); and
WHEREAS, the Project requires certain variances, and the Club has applied to the Zoning Board of Appeals and been granted the required variances; and
WHEREAS, pursuant to Village Code Section 220-6(C), the Board of Trustees referred the application for amendment of the Special Use Permit to the Planning Board for report and recommendation; and
WHEREAS, at its meeting of January 14, 2014, the Planning Board authorized a memorandum bearing the same date to be forwarded to the Board of Trustees by which the Planning Board reserved its determination on the Site Plan amendment, pending approval of the variances by the Zoning Board of Appeals and further review by the Planning Board, but recommended that the Board of Trustees approve the Application for Special Permit approval relative to the Project; and
WHEREAS, the Board of Trustees has reviewed a Short Environmental Assessment Form submitted by the Applicant and has determined that the Project is an Unlisted action in accordance with the New York State Environmental Quality Review Act (“SEQRA”); and
WHEREAS, the Project does not change the Club’s use of the Property, and the character, intensity, size, and location of the Club’s use of the Property is not materially changed by the Project;
NOW THEREFORE, BE IT:
RESOLVED, that the Board of Trustees determines that the Project will not significantly alter the existing use or development of the Property and in accordance with SEQRA, that the Project will not have a significant impact upon the environment; and be it further
RESOLVED, that the Special Use Permit for the Club is hereby amended for purpose of and to the extent necessary to accommodate and incorporate the Project, subject to the following conditions:
1.      All of the terms and conditions of the 2007 Special Permit Approval Resolution, which are hereby restated and incorporated into this Resolution by reference as if recited in full;
2.      Issuance by the Planning Board of Amended Site Plan and Wetlands Permit Approval for the Project;
3.      Except as otherwise set forth in the 2007 Special Permit Approval Resolution or this Resolution, no change shall be made on the Property to add an improvement or to change the footprint or location of any improvement shown on the Site Plan and/or the amended Site Plan unless approval for the addition or change is obtained from the Village Planning Board under Village Code~§220_14;
AND BE IT FURTHER
RESOLVED, that except as otherwise provided herein, all other terms and conditions of the 2007 Special Permit Approval Resolution shall remain in full force and effect.
Board of Trustees Announcements by Deputy Mayor Sullivan
·       Summercliff will be taking a one year hiatus.  
·       The Spring Egg Hunt will be on April 5th at 10am at Law Park.  The event is rain or shine.  
·       The 2014 Summer Camp Season will be five weeks.  
·       Specialty Camps will be available as well.  

Village Managers Report by Village Manager Zegarelli
·       Salt deliveries were received.  
·       Potholes are being repaired throughout the Village.  
·       Tax Collection is at 99.24%.  

Village Manager Zegarelli gave a presentation on the eight month status of the FY 13-14 buget.  

Public Comments

Ms. Kim Jeffrey of Morningside Drive, Ossining, stated the Tax Assessor was happy to meet with the Board at their convenience and that the Town also would like to give a presentation on the town wide revaluation.

Mr. Aaron Stern asked if the Village had input regarding the selection of the firm that would be used for the revaluation.  

Village Manager Zegarelli stated the Village did not have a vote but the preferred vendor was chosen.  

Acceptance of a Portion of a Roadway into the Village’s Highway Inventory – Edgewood Lane

Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that the Board of Trustees does hereby accept a portion designated as being within the Village Boundary of Edgewood Lane into the Village’s Highway Inventory to receive CHIPS monies

Minutes

The minutes were tabled to the next meeting.  

Acceptance of Documentation and Scheduling a Special Meeting

Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to accept the documentation submitted by the residents of the 17/20 districts for annexation.  

Upon motion by Deputy Mayor Sullivan, seconded by Trustee Wilson, the Board voted unanimously to set forth a Special Meeting to discuss the findings regarding the annexation of districts 17/20 on Tuesday, March 11, 2014 at 8:00pm upstairs in Village Hall.    

Adjournment


Upon motion by Trustee Wilson, seconded by Deputy Mayor Sullivan, the Board voted unanimously to adjourn the regular meeting at 8:00pm.  


Respectfully Submitted By,

Christine Dennett
Village Clerk


 
Briarcliff Manor Village Hall, 1111 Pleasantville Road, Briarcliff Manor, New York 10510
Phone: 914.941.4800 Fax: 914.941.4837
Hours: Monday - Friday 8:30AM TO 4:30PM
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